Registering a company in Kenya is done online through the Business Registration Service (BRS) on the eCitizen platform under the Companies Act, 2015. While the process is digital, mistakes in the constitution, share structure or beneficial-ownership filings can be costly to fix later. We handle the entire process for you and set up your company correctly from day one.
Entities we register
- Private limited companies (the most common structure for SMEs and start-ups)
- Public limited companies
- Companies limited by guarantee (often used by NGOs, associations and non-profits)
- Limited liability partnerships (LLPs) under the Limited Liability Partnerships Act
- Business names (sole proprietorships and partnerships)
- Registration of foreign companies operating in Kenya (branches)
The company registration process in Kenya
- Name search and reservation — we search and reserve your proposed company name on eCitizen (BRS).
- Constitution and share structure — we advise on directors, shareholders, share classes and whether the model articles suit you or tailored articles are needed.
- Prepare and file the forms — application for registration (Form CR1), memorandum of association (CR2), notice of residential addresses (CR8) and the beneficial ownership information required by the Companies (Beneficial Ownership Information) Regulations.
- Payment and submission — filing on the BRS portal and follow-up with the Registrar.
- Certificate of Incorporation and KRA PIN — on approval you receive the certificate of incorporation and the company's KRA PIN.
- Post-registration set-up — share certificates, statutory registers, first board resolutions, bank account opening documents and tax/NSSF/SHIF registration guidance.
Documents you will need
- Copies of national ID or passport for each director and shareholder
- KRA PIN certificate for each Kenyan director and shareholder
- Passport photographs
- Contact details (email, phone) and residential/postal addresses
- Proposed company names (at least two options) and nature of business
- Details of beneficial owners (those who ultimately own or control the company)
After registration: staying compliant
Registration is only the beginning. Every company must keep statutory registers, maintain its beneficial ownership register, file annual returns, notify the Registrar of changes in directors, shareholding or address, and meet its KRA tax obligations. Private companies with a paid-up capital of KES 5 million or more must also appoint a qualified company secretary. We offer ongoing company secretarial and compliance support so you never miss a deadline.
Why use an advocate to register your company?
- Correct share structure and articles that protect founders and investors
- Accurate beneficial-ownership disclosures, avoiding penalties
- Shareholders' agreements drafted alongside registration
- One point of contact for registration, KRA, licensing and contracts
[Placeholder — add your typical turnaround time and professional fee range. Government fees are set by BRS and may change.]
Frequently Asked Questions
How long does company registration take in Kenya?
Once all documents are in order, the Business Registration Service usually processes applications within a few working days. Delays are mostly caused by name rejections or incomplete documents, which we help you avoid.
Can a foreigner register a company in Kenya?
Yes. Foreign nationals can be directors and shareholders of a Kenyan private company. Certain sectors have local-ownership requirements, so we advise on your specific industry before registration.
What is the minimum number of directors for a private company?
Under the Companies Act, 2015 a private company must have at least one director who is a natural person. A public company must have at least two directors.
Do I need a company secretary?
A private company with a paid-up capital of KES 5 million or more must have a qualified company secretary. Public companies must always have one.
What is a CR12?
A CR12 is an official search certificate from the Registrar showing a company's current directors, shareholders and share capital. Banks and tender bodies often request it.